What We Collect
We collect the information needed to respond to requests, evaluate registrations, secure the website, and support onboarding.
Last updated May 8, 2026
This Privacy Policy explains what information we collect through the SovereignDMS website, how we use it, when we disclose it, and the choices available to you. It applies to website visitors, prospective customers, and anyone who submits information through our forms.
We collect the information needed to respond to requests, evaluate registrations, secure the website, and support onboarding.
We use data to operate the site, communicate with you, protect our systems, and improve product and onboarding experiences.
We do not sell personal information, and we do not share mobile information for promotional or marketing use.
We may disclose information to service providers and contractors who help us host the website, process requests, secure infrastructure, or deliver operational communications, but only for the services they provide to us and subject to appropriate confidentiality and security obligations.
We may also disclose information when required by law, to protect our rights or the safety of others, or as part of a merger, financing, or asset transfer involving all or part of our business.
We will not share mobile information with third parties for promotional or marketing purposes. Text messaging originator opt-in data and consent will not be sold or shared with third parties, except with vendors, messaging providers, or carriers that must process that information solely to deliver the requested message or comply with law.
We may use cookies, local storage, server logs, and similar technologies to keep the website functioning, remember preferences, understand aggregate usage patterns, and support fraud detection and performance monitoring. You can control cookies through your browser settings, although disabling them may affect website functionality.
We retain personal information for as long as reasonably necessary to fulfill the purposes described in this policy, maintain business records, enforce agreements, and meet legal, accounting, or security obligations.
We use administrative, technical, and physical safeguards designed to protect information from unauthorized access, disclosure, alteration, and destruction. No internet transmission or storage system is perfectly secure, so we cannot guarantee absolute security.
Depending on your location and the nature of your relationship with us, you may have the right to request access to, correction of, or deletion of certain personal information, or to object to certain processing. You may also opt out of non-essential marketing communications at any time.
To make a request or ask a privacy question, please use our contact page.
We may update this Privacy Policy from time to time to reflect changes in the website, our data practices, legal requirements, or our communications programs. When we do, we will revise the effective date shown on this page. Your continued use of the website after an update means you accept the revised policy.